MINUTES

September 8, 2025

Board of Trustees Meeting

Arcola Public Library District

Those present - Jeff Saunders, Mark Eadie, Alden Nay, Allison Cox, Emily Coombe, Debbie Sosamon, Cheryl Switzer (Acting Director), Tina Vandeveer (Bookkeeper)
Absent - Carey Wood

President Saunders called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the August monthly meeting were presented and reviewed. Coombe motioned to accept the minutes and Sosamon seconded. The motion carried.

Financial Report

• Financial report from the month of August was presented and reviewed. Motion was made by Eadie to accept the report and to pay bills. Motion was seconded by Nay. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Committee Reports

• None

Librarian’s Report

• Report received and reviewed. (attached)

Old Business

• The issue of the Scout Cabin was discussed. Mike Lindenmeyer shared what information he had. The Lions Club, which had insured the building will no longer be doing so. The library is covering it for liability but not for the structure. Lindenmeyer said that the carriers wouldn’t insure the building due to the fireplace. He will further investigate. The problem of ownership of the building is still up in the air.
• Lindenmeyer also recommended that the library’s insurance policy deductible be increased to $2500. Eadie made the motion to increase the deductible to $2500, Nay seconded and the motion carried.
• The obtaining of a copyright license for the public viewing of movies from Swank Licensing was tabled for now. Once a program is in place and are have the need to be covered, we would consider the purchase of the $400 (lower tier) viewing agreement with the streaming option to be a future possibility.

New Business

• The approved Budget for the FYI 2025-2026 was presented for adoption. Nay made the motion to approve, Coombe seconded and the motion carried. It was signed and will be filed with the county.
• At 6:30 the board went into closed session to discuss / recommend wages.
• At 6:42 the board reconvened and approved the recommended wage increases with a vote of 5 to 1.

• Motion to adjourn at 6:45 p.m. by Sosamon, second from Coombe, motion carried.

Mark Eadie, secretary