May 11, 2026

Board of Trustees Meeting

Arcola Public Library District

Those present - Jeff Saunders, Mark Eadie, Debbie Sosamon, Carey Wood, Alden Nay, Emily Coombe, Tina Vandeveer (Bookkeeper), Laura Robey (Director)
Absent - Allison Cox

President Saunders called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the April monthly meeting were presented and reviewed. Coombe motioned to accept the minutes and seconded by Nay. The motion carried.

Financial Report

• Financial report from the month of April was presented and reviewed. Motion was made by Eadie to accept the report and to pay bills. Motion was seconded by Coombe. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Committee Reports

• Eadie presented a review of the status of current and future projects from the Building and Grounds committee. (attached)

Librarian’s Report

• Report received and reviewed. (attached)
• Committee appointments were as follows; Building and Grounds - Mark Eadie and Jeff Saunders, Personnel and Patronage - Carey Wood and ?

Old Business

• The door chime upgrade has been done by our current security contractor, Detection Security Co., Inc.

New Business

• Motion by Nay for the renewal of the Annual ILHS Share Membership was seconded by Sosamon. Motion carried.
• Eadie made the motion that we subscribe to the SWANK membership (licensing for presenting and streaming video content) provided through ILHS. Membership fee of $785 including streaming option was seconded by Coombe. The motion passed.
• Items and direction for planning the upcoming 2026-2027 Budget were solicited.
• Upon recommendation of the Building and Grounds Committee, the motion to accept an estimate from I-57 Roofing of $1,800 for the repair of the “low slope” roof membrane (see attached) was made by Coombe and seconded by Sosamon. The motion carried.

• Motion to adjourn at 6:52 p.m. by Sosamon, second from Nay, motion carried.

Mark Eadie, secretary