MINUTES

March 9, 2026

Board of Trustees Meeting

Arcola Public Library District

Those present - Jeff Saunders, Mark Eadie, Debbie Sosamon, Carey Wood, Allison Cox, Tina Vandeveer (Bookkeeper), Laura Robey (Director)
Absent - Alden Nay, Emily Coombe

President Saunders called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the February monthly meeting were presented and reviewed. Sosamon motioned to accept the minutes and seconded by Cox. The motion carried.

Financial Report

• Financial report from the month of February was presented and reviewed. Motion was made by Eadie to accept the report and to pay bills. Motion was seconded by Sosamon. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Committee Reports

• None

Librarian’s Report

• Report received and reviewed. (attached)

Old Business

• Water leak and subsequent fire escape revamp are being addressed. Research into contractors for engineering and construction is been sought.
• Carnegie Gift usage was tabled after Robey shared several possible ventures, i.e., Hoopla and other patron oriented ideas. This is to be revisited next month.
• Among the plans for Library Week (April 19-25) is to present the employees with a gift card. Cox made the motion to issue a $25 Casey’s gift card to each employee, Eadie seconded and the motion passed.
• Concrete at the West library entrance needs safety issues rectified. More discussion next month.

New Business

• Director Robey requested May 22, 26 & 27 (3 days) for vacation. Eadie motioned to grant and Cox seconded. Request was approved.
• Motion was made to remove the names Robert Arrol and Cheryl Switzer from the authorized credit card users and to add those of Laura Robey, Tina Vandeveer, and Emily Coombe to the list. Sosamon made a motion to that effect and Wood seconded. The motion passed.
• Much needed floor maintenance (carpet, tile and furniture) was recommended. Eadie made the motion to accept the bid from The Floor Show at $2967 to do the work, Sosamon seconded and the motion carried.

• Motion to adjourn at 6:57 p.m. by Eadie, second from Cox, motion carried.

Mark Eadie, secretary