MINUTES

June 8, 2026

Board of Trustees Meeting

Arcola Public Library District

Those present - Jeff Saunders, Mark Eadie, Debbie Sosamon, Alden Nay, Emily Coombe, Tina Vandeveer (Bookkeeper), Laura Robey (Director)
Absent - Allison Cox, Carey Wood

President Saunders called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the May monthly meeting were presented and reviewed. Nay motioned to accept the minutes and seconded by Coombe. The motion carried.

Financial Report

• Financial report from the month of May was presented and reviewed. Motion was made by Eadie to accept the report and to pay bills. Motion was seconded by Nay. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Committee Reports

• Eadie updated progress on current projects and recommended that a portion of the Hope Electric project be approved. The closet leak, after a substantial rain ream to have ceased, but the drainage to the basement is still present. I-57 Roofing will be contacted.

Librarian’s Report

• Report received and reviewed. (attached) Janitorial service is no longer an “in house” item. Janitor job description has been eliminated.

Old Business

• Items and issues concerning the Budget for FY 2026-2027 were aired. Several line item changes were recommended and hopefully the tentative budget will be available for review at the next month meeting.

New Business

• Eadie made the motion to accept the Hope Electric bid for replacement of two entryway security lights, sconce replacements (basement hallway), additional recessed “puck” lights in the hallway, at $7,910. Nay seconded the motion and it carried.
• Meeting date ordinance for FY 2026-2027 was presented. Coombe motioned to approve and Sosamon seconded. Motion carried.
• New job description for Collection Development Administrator was presented by Robey. Eadie made the motion to approve (after slight modification), Nay seconded and the motion passed.

At 6:55 the board went into closed session to discuss wage issues.
At 7:17 the board reconvened and unanimously approved the recommendation of the closed session.

• Motion to adjourn at 7:20 p.m. by Eadie, second from Sosamon, motion carried.

Mark Eadie, secretary