MINUTES

January 12, 2026

Board of Trustees Meeting

Arcola Public Library District

Those present - Jeff Saunders, Mark Eadie, Alden Nay, Debbie Sosamon, Carey Wood, Allison Cox, Emily Coombe, Tina Vandeveer (Bookkeeper), Laura Robey (Director), Cheryl Switzer
Absent -

President Saunders called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the December monthly meeting were presented and reviewed. Coombe motioned to accept the minutes and seconded by Nay. The motion carried.

Financial Report

• Financial report from the month of December was presented and reviewed. Motion was made by Nay to accept the report and to pay bills. Motion was seconded by Coombe. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Committee Reports

• None

Librarian’s Report

• Report received and reviewed. (attached)

Old Business

• Trustee information sheet has been updated and completed.
• Eadie shared the current information available about the “Scout Cabin”. It appears that some sort of legal ownership document needs to be drafted in the near future and Eadie plans to meet with representatives of the Lions Club to get this established.

New Business

• Robey presented a IMRF document for approval to designate her as the Authorizing Agent for the IMRF for the library. Coombe made the motion to do so, Cox seconded and the motion carried. The document was signed and sent.
• The board went into Executive Session at 6:15 to discuss staffing and wage items.
• The board reconvened Regular Session at 6:45 and accepted the recommendations of the Executive Session, that being; establishing a bi-monthly wage pay schedule for library employees and the establishment of job classifications for Bookkeeper and Technology Support. Both of these items will be placed on the February meeting agenda for discretion and approval.

• Motion to adjourn at 6:50 p.m. by Coombe, second from Sosamon, motion carried.

Mark Eadie, secretary