MINUTES

July 13, 2026

Board of Trustees Meeting

Arcola Public Library District

Those present - Mark Eadie, Debbie Sosamon, Alden Nay, Emily Coombe, Carey Wood, Tina Vandeveer (Bookkeeper), Laura Robey (Director) Absent - Allison Cox, Jeff Saunders

VicePresident Nay called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the June monthly meeting were presented and reviewed. Sosamon motioned to accept the minutes and seconded by Coombe. The motion carried.

Financial Report

• Financial report from the month of June was presented and reviewed. Motion was made by Eadie to accept the report and to pay bills. Motion was seconded by Coombe. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Election of Board Officers

• Eadie made a motion to retain current designated positions for now. Approval by consensus. We’ll revisit this at a later date.

Committee Reports

• Financial Committee reported updates of banking workflow and capabilities.

Librarian’s Report

• Report received and reviewed. (attached) Janitorial service is no longer an “in house” item. Janitor job description has been eliminated. Josey Wells, of Mattoon, will be our contracted janitorial service provider.

Old Business

• All technology upgrades have been completed allowing for full use of our services that we are currently paying for. Internet service to the basement and battery backup to servers are now operational.
• The Budget for FY 2026-2027 was reviewed. The tentative budget will be available for approval at the next monthly meeting. Adoption, following a public hearing, can then take place on August 8.

New Business

• New job description for Collection Development Administrator was presented for adoption (after slight modification). Eadie made the motion to approve, Coombe seconded and the motion passed.
• Robey presented the application of Amanda Medina (current employee) for the position of Collection Development Administrator. Coombe made the motion to “hire” her at the rate of $20 per hour. Eadie seconded and the motion carried.
• Coombe motioned to establish the Non-Resident Fee for 2026-2027 @ $130. Sosamon seconded and the motion carried.
• There was discussion concerning the Library’s status of “Emergency Shelter”. It was determined that more information and scrutiny is needed. Committee findings are needed to proceed.

• Motion to adjourn at 7:08 p.m. by Coombe, second from Eadie, motion carried.

Mark Eadie, secretary